Supplier reconciliation for September
Priority: MediumDue: Sep 30
TASK-98
Ein System statt zehn Tabellen
Geld, Lager, Produktion, Löhne und Aufgaben an einem Ort. Der KI-Agent richtet alles für Ihre Branche ein.
AI agenttyping…botAsk, and the agent answers with a number
Today accounting and managers take days to answer the same questions.
How much can we spend today?
1,240,000 is free. This week’s payments are already counted.
Now: the accountant reconciles statements, answer tomorrow
Who owes us, and how much?
312,000 owed, 184,000 of it overdue: Severpak, 6 days.
Now: each manager keeps their own spreadsheet
Is there enough for payroll on the 10th?
Yes. After payday 410,000 will remain.
Now: calculated by hand the day before
What has been sitting in the warehouse untouched?
37 items idle for 90 days, worth 1.1M.
Now: found out at stocktaking
Which line of business makes money?
Wholesale: 18% margin. Retail is down 4%.
Now: visible only at year-end
How much did we make last month?
September profit 640,000, up 12% on August.
Now: report ready by the 20th
An AI agent that knows your business
You choose its name – “Accountant”, “Assistant” or anything else. The agent analyzes your company finances, tailors the system to your niche and trains your staff. Not a template chatbot – a financial partner.
Answers with numbers
“Why did margin drop in May?” The agent reads the P&L, finds the line item and shows the quarter’s trend.
Builds the whole picture
On day one it connects banks, builds the cash-flow tree and sets up references for your industry.
Trains the team
Guides staff right in the interface: what to enter, where to find a report, how to approve a payment.
The AI agent works where the conversation is already happening
Each agent gets its own Telegram bot. Add it to your team's work chat: the agent replies when mentioned, sees only what its role allows, and acts right from the conversation.
Create an agent and grant access
The role, modules and accounts it can see – just like an employee. Finance, warehouse, HR – each role gets its own agent.
Connect a Telegram bot
The bot links to the agent in a couple of minutes. From then on the agent replies both in direct messages and in groups.
Add the bot to a group chat
Call the agent with an @mention in your team chat – it answers with numbers and creates the task, payment or document itself.
Agents
- Accountant
- Storekeeper
- HR manager
Where they answer
Telegram
MAX
WhatsApp
Chat in arwaro
Claude · MCP
Sales department
6 members, 1 of them a bot
Morning summary: yesterday 412,000 came in, 3 invoices paid. Still waiting on Severpak.
09:00
Severpak’s order is packed, waiting for the truck
10:52
Severpak is late with payment again. Do we hold Friday’s shipment?
11:38
Let me ask Accountant how much is outstanding
11:40
@finance_bot how much does Severpak owe us?
11:42
Severpak owes 184,000 ₽, 6 days overdue. The last payment came in on September 12.
11:42
Go ahead, I'm responsible
11:43
Boards · task created
“Call Severpak” – Alyona, due tomorrow
11:43
Message
Connects to the tools you already use
Banks, messengers, telephony and moving from your CRM – each connects through a guided setup in the arwaro Market, no developer and no support calls
Six modules – one system
Money, stock, production, payroll, tasks and reporting live in one system. Shared references, end-to-end permissions and a full change history.
Money
A real-time picture of company finances. Accounts, cash registers, currencies and cash flow gathered in one workspace – you always know the exact balance on every account.
- Multi-currency accounts and cash registers
- Cash flow with automatic categorization
- Balances update in real time
- Bank integration in 2 minutes
Stock
Balances, receipts and shipments in one place. Cost is calculated automatically, and reservations for orders stop you selling what you do not have.
- Batches, serial numbers and bins
- Cost by FIFO and average
- Stock counts with discrepancies
- Reservations for orders and production
Payroll
Accruals, advances and payouts per employee. Rates, bonuses and deductions are calculated automatically, and the history stays in the system.
- Salary, piece-rate and hourly pay
- Advances and payout schedules
- Taxes and deductions automatically
- Payslips for employees
Tasks
Team work right next to money and stock. Tasks are linked to deals, invoices and clients, so nothing gets lost.
- Boards, statuses and deadlines
- Tasks straight from documents and payments
- Assignees and reminders
- History and comments on each one
Reporting
P&L, balance sheet and cash flow assemble themselves from source data. A report opens in seconds instead of taking a week to compile.
- P&L, cash flow and balance out of the box
- Breakdowns by project and direction
- Period comparison and plan vs. actual
- Export to Excel and via API
AI agent
The agent sees every module at once: it spots cash gaps, creates tasks and prepares decisions. Ask in plain words and get an answer based on your data.
- Answers across money, stock and tasks
- Warns about risks in advance
- Creates tasks and writes in Telegram
- Tunes the system to your niche
Everything your business does every day
Payments, documents, approvals and counterparties run on shared data, and the AI agent ties them together.
One agent runs it all
The agent sees every module and knows your business – money, stock, people and tasks – within the permissions of its role.
Payment calendar
Incoming and outgoing payments are laid out by day, so you see a cash gap ahead of time, not on the due date.
October
- Supplier Severpak−184 000
- Office rent−240 000
- Payment from Romashka-City+860 000
- Payroll−1 120 000
Gap on the 16th
Full counterparty history
Bank payments, documents, tasks and messages in one card – no digging through spreadsheets.
Approvals without forwarding
A payment request moves along the chain on its own, and the agent nudges whoever is holding it up.
Documents from a photo
Snap a document with your phone – you get a clean PDF, and the agent recognises the details.
Invoices and acts from templates
Documents are filled with data from the system – no retyping details and amounts by hand.
Documents and policies at hand
Everything that used to sit in folders on a drive and in chats now lives next to your money and tasks – and the AI agent knows how to work with it.
Documents
AddNameType and counterpartyNumber
Supply contract no. 48ContractSevernaya Melnitsa48
Reconciliation act, Q3ActRomashka112
Invoice no. 305InvoiceSeverpak305
Waybill no. 17, scanWaybillSeverpak17
Cargo power of attorneyPower of attorney9
Documents
Contracts, acts and invoices – in one archive with folders and versions. Scan them, sign them and find them by their details.
Phone scanner: a photo becomes a clean, straight PDF- Signature, its transcript and the company seal right on the page
- AI recognises the document details
- Templates: a document is filled with data from the system
- Version history and activity log
Knowledge base
Policies, instructions and scripts – in one place, next to your company data.
- Page tree with nested sections
- Block editor: tables, diagrams, images, video
- Real-time co-editing
- Search across the whole base
- The agent answers employees based on your policies
For the people who run the money
OWNER
“I want to see how much we actually earned – without calling the CFO.”
Margin by every line and branch – in real time
Profit and balances – on your phone, refreshed every day
No payment goes out without approval
The team works by one set of rules, not from memory
CFO
“I want to close the month in a day, not a week of night-time reconciliations.”
P&L and cash flow build automatically from source data
A payment calendar and cash-gap forecast
Role-based access, full change history and audit
New hires are trained by the AI agent right in the interface
Your full setup – in two weeks
This isn’t just “access to a service.” The AI agent builds your setup for your niche, migrates your data and trains the team – you’re working from day one.
1
Day one
The AI agent connects your banks, builds the cash-flow tree and sets up references for your industry.
2
Week one
Reporting, price list, cost of goods, warehouse and production – all set up on your real data.
3
Week two
Payroll, approval routes and roles – the setup is complete, the team is trained and working in the system.
Learn more about the system in a personal online session
What it will cost per month
Pick the modules, the number of users and how the AI works. Billing is per day from your balance – you only pay for what is switched on
Modules
Users
390 ₽ each, starting from the first3 users
Artificial intelligence
Agents cost 0 ₽ – you only pay for tokens actually usedHäufig gestellte Fragen
Wie unterscheidet sich arwaro von einer gewöhnlichen Buchhaltungssoftware?
arwaro ist Managementbuchhaltung für Inhaber und Führungskräfte: reales Geld, Gewinn und Cashflow – nicht die regulierte Steuerberichterstattung.
Kann ich mehrere Unternehmen verwalten?
Ja, arwaro ist mandanten- und mehrwährungsfähig. Wechseln Sie zwischen juristischen Personen und sehen Sie das konsolidierte Bild.
Gibt es einen Import von Kontoauszügen?
Ja. Laden Sie Kontoauszüge manuell oder per Integration hoch – Vorgänge werden nach Ihren Regeln automatisch kategorisiert.
Was kostet es?
Sie zahlen für die aktivierten Module aus dem gemeinsamen Guthaben des Unternehmens; der KI-Mitarbeiter wird nach Token abgerechnet. Neue Unternehmen erhalten einen Willkommensbonus, sodass Sie ohne Vorabkosten starten können.
In welchen Sprachen ist der Dienst verfügbar?
Die Oberfläche und die Website sind in vielen Sprachen verfügbar und passen sich automatisch an Ihre Region an. Die Liste wächst stetig.
Starten Sie in zwei Wochen ein System für Ihr Geschäft
Der KI-Agent stellt die Struktur für Ihre Branche zusammen, bindet Ihre Banken an und schult Ihr Team. Der erste Schritt ist eine kurze Diagnose.
Your data protected by law and banking-grade security
Transparent processes, bank-level protection and strict regulatory compliance
152-FZ
Full compliance with Russian Federal Law No. 152-FZ on personal data. Reliable protection of client information.
IT park
We are residents of an IT park, working inside an ecosystem of technology companies with access to infrastructure and support.
Banking standard
Integration over the secure TLS 1.3 protocol with Russia's largest banks. Data is encrypted on the server side.
Up and running in two weeks
Leave your details – an expert will call, look at how you keep the books today and show what arwaro takes off your plate.
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